Lately, it feels like life is spinning faster and faster, that there is always something more I should be doing and that there will never be enough time. As I work to manage this spinning top I have found some useful organizational tips to keep myself on task.

Step One: Write Everything Down

The first step in processing life as we know it today is to get everything that is swirling around your head down on paper. Many times I will feel overwhelmed by the sheer number of things running through my head. By putting pen to paper often times the list is much LESS daunting than I thought it was.

Step Two: Prioritize The List

Taking the time to empty your thoughts can truly be therapeutic. Once the items are on the list take the time to prioritize them. I have found a very useful tool to help prioritize your tasks. This tool uses the box below and is known as The Eisenhower Matrix (explained beautifully here on BrightonTheDay.com).

Eisenhower Matrix

Step Three: Assess Overall Value & Time Consumption

Review your (now prioritized) list and weigh each 1st Quadrant item based on its overall value and the time it will take to complete. For example, if sending a calendar invite gets the ball rolling for an important meeting choose that over getting your notes and presentation perfected for the said meeting. Choose the items that can be completed the quickest and will get you closer to your goal.

Step Four: Be Flexible

This one is important – for you and those around you. Life is constantly changing, we all know that, and working from a list can sometimes heighten a person’s OCD tendencies. 🙋🏻🙋🏻🙋🏻As you formulate and complete your list be open to new items, new priorities and overall change. The more flexible you are towards these changes the better you will respond and redirect. As these changes come into your life, use the matrix to work it into your plan.

Step Five: Eliminate

Removing items from the list that are not important or urgent is crucial for maximum productivity. Your time is valuable and you need to be sure to spend it in a manner that will get you where you want to go. As you move through your list reevaluate – you might find that items get moved into the 4th Quadrant as you get more done. Don’t be afraid to cut things from the list.

 

How do you stay organized and on task?

Are you a list person? Planner person? I want to know, tell me below!

xo,

C

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